The A-Z Practical Issues in Tenancies Management

Course details

Property is arguably one of the most valuable fixed assets of an organization. This workshop course is concerned with the use and administration for the purpose of a company’s own business. Managers are employed to specialize in property administration.

Property administration includes interfacing with landlords or tenants and /or agents; ensuring compliance with covenants under leases; interfacing with and making claims on insurers. Assisting with planning and implementation of relocation, interfacing with trespassers and neighbours and overseeing the re-negotiation of leases, agreeing rent reviews and extensions and renewals etc. 

The workshop will address the practical aspects of tenancy properties, strategies, administration and control with practical solutions drawn from good and bad experiences. Case studies will be used to demonstrate practical aspects of tenancies administration and facilities management. Checklists and registers will ease tenancies management. There will be a walk-through of a sample tenancy agreement to appreciate more clearly a clause by clause analysis of tenancy provisions. There will be a quiz demonstrating the dangers of entering a lease without appreciating fully the legalities, commitment and potential downside. You do not need to have a legal knowledge to attend this workshop. 

This workshop will also equip you on the practical legal aspects of risk management in leasing and tenancy properties. 

COURSE OUTLINE

Types of access

• employees, visitors, public & trespassers
• neighbours – noise & nuisance, boundary disputes, case-study
• occupier’s liability
• health & safety - accidents
• case-studies

Accommodation planning

• physical factors & layout

Acquisition

• leasehold
• licence
• pre-commitment checklist

Keeping property records – archiving data

• documentation policy

Renovation – building works

• safety works, premises, control, lease variation
• defects liability period, inspection

Cost checklist

• rent payment methods
• interest on late payment of rent
• rent increase
• rent free period
• utility
• service charges
• repairs and redecorations
• insurance and incident reporting
• advice of incidents
• case-study
• claim checklists

maintain occupation and peaceful occupation

• bar on underletting and assignment
• communicate
• indemnity

Lessees Covenants

pay rent on due date

condition of redecorate & repair

• wants of repair
• alteration
• reinstatement
• keep safe, open and use
• use for trade
• reasonable use
• case-studies

Landlord’s covenants

• maintain
• insure

Dilapidations

• being proactive

Disability discrimination

• practical effect
• case-study

Fire precautions

• legal obligations
• good housekeeping
• pro activity

Guarantees

• option to break
• termination
• novation

Landlord’s rights and duties

leasehold commitment – checklist

lessees’s works

• required permissions
• fitting out
• insurance cover
• administrative checklist

air-conditioner – chemical cleaning & servicing

• maintenance
• condition checklist
• creating the plan
• case-study
• security deposit
• minor repairs clause
• handing over matters - time
• joint inspection

Licence

• licence to occupy
• other arrangements