Handling Complaints

Course details

The customer's perception of a company is based on how the frontline personnel handle the first contact. A concentrated awareness of the customer's expectations, brought about by use of highly developed communication skills, will lead to a more profitable relationship, satisfactory to both company and client. It is common to hove customers that ore difficult to handle and have complaints. To be able to deal with these scenarios in a professional manner, to have a satisfied customer is a skill in itself.

Expected Accomplishments

• Identify the reasons behind customer anger and dissatisfaction
• Learn about customer animosity anddeal with it effectively
• Know how to manage customer expectations
• Apply appropriate skills and techniques for dealing with angry/difficult customers

Course Outline

Why cus tomers get angry:

• What really leads to customer disappointment/anger?
• Unders tanding the signs of cus tomer frus tration
• New dimension for building customer relotions

Causes of complain ts and anger

• The customer os a controlling function
• Analyzing the root causes of complaints and dissatisfaction
• How to deal with customer complaints
• Understanding the organizational procedures and processes
• How to turn customer complaints into opportunities

Identifying the problems and real Issues:

• Identifying the primary, secondary and tertiary issues beneath customer problems
• Develop the skills to deal with customer difficulties/problems

Managing customer expectations

• Understanding what the customer needs
• What is the role of customer emotions and their impact on the business?
• How to manage the key factors for success

Handling difficult customers professionally

• Benefits of a professional approach to difficult customers
• Dos and don'ts

Who Can Benefit

• Personal working in sales, customer service, help desk and anyone who interacts with customers on a regular basis

Related Training

• Customer Service Excellence
• Managing Time (t Stress
• Emotional Intelligence
• Utilizing NLP in the Workplace

mode

• Consultant led classes including practical exercises, case studies, role-play and team assignments

Prerequisites

• Reasonable command of the English language