Project Procurement Management

Course details

The course describes the performance outcomes, skills and knowledge required to undertake procurement and contract management within projects. It covers determining procurement requirements, establishing agreed procurement processes, conducting contracting and procurement activities, and managing finalisation processes.

Learning outcomes

By the completion of this course, learner should be able to:

1. Understand the principles of Procurement management.
2. Identify tools and techniques related to Procurement management.
3. Determine procurement requirements.
4. Establish agreed procurement processes.
5. Conduct contracting and procurement activities.
6. Implement contract and/or procurement.

Manage contract and procurement finalization procedures.

Expected Qualification/Unit Level

To be equivalent to Level 8

Assessment criteria for each learning outcome

Learners will be assessed throughout the courses based on their competency shown in their work on their assignments.

Who should attend or potential job occupations

This courses is designed to suite each of the following roles:

• General Managers
• Project Manager
• Project Coordinators
• Business Managers
• Heads of Purchasing department
• Project Expeditors
• Supervisors, Site Engineers
• Business Consultants

Contracting officers

Program Sector

Management

Topic / Content outlines

The outline of the course will cover the following criteria as to which candidates will be acquired to:

•  Identify procurement requirements with input from stakeholders as the basis for procurement planning and contracts.
•  Establish and maintain, within delegated authority, an agreed procurement management plan and strategies to ensure clarity of understanding between stakeholders and achievement of project objectives.
•  Obtain information from established sources capable of fulfilling procurement requirements to determine how project objectives can be met.
•  Adopt established selection processes and selection criteria, including occupational health and safety (OHS) requirements, and communicate to stakeholders and prospective contractors or suppliers to ensure fair competition.
•  Obtain approvals for procurement processes to be used for the project from higher project authority to enable formal discussions to be conducted.
•  Communicate agreed proposals and/or specifications to prospective contractors or suppliers to ensure clarity of understanding of project objectives.
•  Evaluate responses and select preferred contractors or suppliers in accordance with current legal requirements and agreed selection processes.
•  Conduct negotiations with preferred contractor or supplier, with guidance of higher project authority if necessary, to agree on contract terms and conditions, establish common goals and minimise uncertainty.
•  Implement established procurement management plan and make modifications with higher project authority approval, to ensure a common approach to achievement of objectives.
•  Review progress and manage agreed changes to ensure timely completion of tasks, resolution of conflicts and achievement of project objectives within the legal framework of the contract.
•  Identify and report procurement management problems to higher project authority and implement agreed remedial actions to ensure project objectives are met.
•  Conduct finalisation activities to ensure contract deliverables meet contractual requirements.
•  Review project outcomes using available .
• procurement records and information to determine effectiveness of contracting and procurement processes and procedures.
•  Document lessons learned and recommended improvements, and pass on to higher project authority for application in future projects.