- Duration: 18 Hours
- Timings: Part Time, Flexible
Course details
- Introduction & Role of the Lead / Manager - Document Control
- Role of Lead / Manager - Document Control
- Differentiate the Roles
- Aligning strategy with company objectives
- Creating a vision and a culture
- Mobilizing a team
- Defining roles and responsibilities
- Developing plans to achieve objectives
- Electronic Document Management Systems
- Which software packages are used by Document Controllers?
- What are the functionalities of Document Control Software Packages?
- How can it help Document Controllers?
- Document Types
- Project Master File Index
- Planning & Organizing Document Control Tasks
- Methodology for planning & organizing tasks
- Workload & Resource Calculation
- Planning & Tasks Allocation
- Progress Monitoring
- Budget planning & monitoring
- Implementation of Document Control Systems
- Methodology of implementation
- Assessment of requirements
- Implementation plan
- Implementation of Document Control Rules
- Documenting the Document Control System
- Flowcharts
- Policies
- Internal Procedures & Guidelines
- Instructions to Contractors
- Document Templates
- Management of Document Control Team
- Team Leading
- Motivation
- Objectives
- Performance Management
- Workload Management
- Understand Document Control stakeholders and their requirements
- Understand your department manager’s / project manager’s needs and ensure that you meet them
- Ensure that you are useful and recognized member of the team and that you add value
- Setting up Document Control for a new project
- Analyze requirements (internal, client’s, project management team)
- Advise on Solutions (Observation & Recommendation Reports)
- Understand the difference of perspectives from the Client’s point of view and from the Contractor’s point of view
- Plan what needs to be implemented
- Implement procedures, templates, registers, numbering, distribution, reviews, etc.
- Prepare for the project kick-off
- Design workflows
- Reporting on the status of documents
- KPIs (*) and metrics to measure performance
- Design statistics for the management team
- Understand users’ requirements
- Present and communicate meaningful, fit-for-purpose and useful statistics and reports
- Writing Document Control Procedures, Specifications, Requirements
- What makes a good Document Control procedure / requirements
- How to make a procedure / requirements easy to understand
- Producing fool-proof procedures and requirements
- How to formulate formal clauses and wording
- Create mechanisms for improving / updating procedures
- Raising awareness about Document Control
- Organize straight forward and meaningful inductions for new team members ( engineers, technical teams, etc.)
- Communicating about roles and responsibilities, processes, procedures
- Awareness of risks of not managing documents properly
- Awareness of benefits of managing documents properly
- Calculating the return on investment (ROI) of Document Control
- Developing influencing skills
- Organizing an As-Built documentation package
- Analyze requirements
- Plan what needs to be done
- Documentation preparation and handling
- Documentation checking
- Documentation delivery
- Managing your competencies
- Assess your competency level through an Examination
- Assess how you compare with your peers / other Document Controllers
- Explore areas for development
- Plan the development of your skills and competencies
Job roles this course is suitable for:
Data And Document Controller , Document Controller , SecretaryAbout Optimizer Middle East
Introduction:
Optimizer Middle East is a professional organization located in Business village, Deira, Dubai, UAE and active in the MENA countries. The core business of the organization encompass services and consultancies in accounting management systems based on international standards and professional training including technical, management and accounting with the objective of developing personnel skills.
We have executed various professional development projects the Gulf region and North Africa till date targeting to be a leader for Training and development in the area.
Vision:
We Optimizer Middle East shall become the professional umbrella for all the training and development professionals in MENA regions.
Mission:
Develop, organize, sustain through providing professional services, consultancies and training with the objective of disseminating standardized and developed professional practices to individuals and private as well as governmental organizations in MENA region.
Our Objectives:
- Provision of knowledge as skills
- Empowering individuals and organizations in MENA region with the latest professional advanced tools
- Introduction of conceptual practices in the organizational activities
- Qualifying professional experts in the government and private sector
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