Minute-Taking Training

Course details

The Minute-taking training course delivered by PD Training offers techniques to Minute-takers on how to efficiently record all the important information discussed. This training course teaches you how to keep track of the vital information discussed, ideas generated and planning steps presented.  This action packed day will include fun mock-meetings and activities run by one of our expert minute-taking trainers.

This Minute-taking training course can be delivered at your premises anywhere in Singapore by one of our expert local or international trainers.

Outcomes

• Recognize the importance and outcomes of minute-taking
• Identify and record action items during board meetings
• Develop skills in active listening, critical thinking, and organization
• Understand and customize meeting agreements
• Record three types of minutes, including formal meetings, informal, and action items
• Prepare and publish minutes with perfection
• Take minutes in interactive board meetings
• Write drafts, proofread and organize minutes
• Build and maintain a minute book
• Recognize the outcome of minute-taking for a particular meeting
• Recognize the role of a minute-taker in achieving larger goals of an organization
• Deal with common complaints and difficulties faced by minute-takers
• Perform the role with expertise using knowledge and skills

Foreword:

• Minutes provide a summary of the structure of a meeting. To guarantee that any meetings scheduled maximize the expense involved and are productive, three elements are compulsory: a declaration of closure, an effective facilitator and accurate minutes.  To develop the abilities and skills of a Minute-taker, you should consider enrolling into a Minute-taking training course.
• Improve your meeting outcomes with effective minute-taking.
• Effective minute-taking will enable your business units to solve many problems and complaints associated with running meetings. In the hands of a competent minute-taker, the following skills will enable managers and staff to effectively action efficiently recorded meeting items.
• You will also learn advanced styles of minute taking such as color-coding and suitable methods for minute-taking in informal, formal and action meeting settings.

MODULES

Who will benefit from taking this workshop?

• Administrative staff and assistants
• Recording Secretary
• Administrative Assistant

The Role of a Minute Taker

• Discuss The Role of a Minute Taker
• Explore common problems and solutions in small groups

The Skills of a Minute Taker

• An ability to listen
• Critical thinking skills
• Good organisation techniques

Meeting Agreements

• Discuss meeting agreements
• Three templates to take away and customize

Minutes Styles

• Formal meeting style
• Informal meeting style
• Action meeting style

What Do I Record?

• Participants will learn what to record during a meeting

Techniques for Preparing Minutes

• Tools for creating minutes
• Organisation methods
• Techniques for writing drafts
• Proofreading tips

Taking Minutes in an Interactive Meeting

• Learn how their role as a minute-taker will be different in an interactive meeting

The Minute Book

• participants will learn how to build and maintain a minute book