Excellence In The Management Of Supplies, Procurement And Bidding

Course details

Procurement is the acquisition of goods, services or works from an outside external source. It is favorable that the goods, services or works are appropriate and that they are procured at the best possible cost to meet the needs of the acquirer in terms of quality and quantity, time, and location. Corporations and public bodies often define processes intended to promote fair and open competition for their business while minimizing exposure to fraud and collusion.

Objectives:

• To define procurements requirements in the context of the new global regulations & policies.
• To define the basic concepts and practical approaches for optimum performance in procurement
• To improve the knowledge concerning the tools and techniques used specifically to improve procurement.
• To exchange experience in critical aspects of procurement

Who should attend:

• Administrative and procurement staff

Daily Outlines:

Day 1 - how to write specifications, purchasing goods & services (part 1) :

• Defining requirements 
• Standardization of specification 
• Producing performance methods 
• Steps of purchasing
• Purchasing skills 
• Legal aspects of purchasing

Day 2 - purchasing goods , services (part 2) & effective negotiation:

• Evaluating & comparing bids 
• Contract types
• Managing contracts 
• The negotiation process
• Preparation & planning 
• Negotiation techniques
• Negotiation within purchasing process& in context.

Day 3: tender evaluation

• Issues affecting tendering.
• Evaluation of tenders 
• Bid clarification
• Types of bids
• Post tender negotiation and its process.
• Contract award recommendation 
• Issuing docs & establishing review.

Day 4 : vendor rating & contract management :

• Why measure performance?
• Responsibilities
• Defining responsibilities
• How to use vendor rating information
• The role of purchasing contract management 
• Ethics in contract management

Day 5: procurement general tools, methods & monitoring performance :

• Planning & forecasting 
• Selection criteria & procedures.
• Awarding criteria & procedures.
• Receipt & clearance procedures.
• Sources information & useful recourses.
• Monitoring procurement performance.
• Case studies