Administrative Assistant/Secretary

Course details

Stratford's distance learning administrative assistant course can teach you the skills you need for one of many exciting administrative assistant careers.

From planning meetings to creating computer presentations, Stratford can help you learn how to successfully master a variety of administrative assistant duties that are generally required in today's contemporary workplace.

Businesses across the globe rely on a trained administrative assistant/secretary to help them keep their offices organized and properly managed. Stratford's secretary school is your chance to be a part of it all.

Administrative Assistant / Secretary Course Outline

Administrative Assistant/Secretary Module 1

Today's Office Professional - Overview and General Duties

• Professional Traits and Qualities
• Office Settings
• Overview of Operational and Management Functions of a Typical Business
• Daily Duties of the Administrative Assistant/Secretary
• Introduction to Office Equipment, Furniture and Supplies
• Record Keeping and Banking
• Organizing Work and Protecting Its Quality
• Time Management

Administrative Assistant/Secretary Module 2

Today's Office Professional - Office Communications

• Telecommunications Equipment and Systems
• Managing Incoming and Outgoing Communications
• Arranging and Assisting with Meetings and Conferences
• Making Travel Arrangements

Administrative Assistant/Secretary Module 3

Today's Office Professional - Office Documents

• Document Related Terminology
• Information Resources
• Overview of the Document Planning and Generation Process
• Business Document Formats and Styles
• Techniques for Generating a First Draft
• Editing Text
• Proofreading
• Taking Dictation
• Quick Review of English Grammar for Administrative Assistants

Administrative Assistant/Secretary Module 4

Today's Office Professional - Public Relations and Personnel Issues

• Business Ethics
• Supervising Office Employees
• Managing a Payroll
• Quality and Quantity Control
• Stress Management

Administrative Assistant/Secretary Module 5

Microsoft Office System 2010 - Part One

• Microsoft Windows 7
• Using the Start Menu
• Accessing Help and Support
• Working with Files and Folders
• Working with Word 
• Creating a Document
• Saving, Printing and Closing a Document
• Navigating and Searching
• Editing and Formatting Text
• Creating Bulleted and Numbered Lists
• Setting and Modifying Tabs
• Page Layout
• Creating, Formatting and Modifying Tables
• Inserting and Formatting Pictures, Shapes and Clip Art
• Backgrounds, Headers and Footers
• Applying References and Hyperlinks
• Advanced Features

Administrative Assistant/Secretary Module 6

Microsoft Office System 2010 - Part Two

• Working in Excel
• Working with an Excel Workbook
• Using Backstage View 
• Accessing and Using Excel Templates
• Entering and Editing Data in a Worksheet
• Using Data Types
• Saving the Workbook
• Inserting and Deleting Cells
• Formatting Cells
• Working with Rows and Columns
• Modifying a Worksheet
• Working with Multiple Worksheets
• Finding, Sorting and Filtering Data
• Building Basic Formulas
• Data Functions
• Building, Formatting and Modifying Charts

Administrative Assistant/Secretary Module 7

Microsoft Office System 2010 - Part Three

• Working in Power Point
• Working with an Existing Presentation
• Creating a New Presentation
• Adding, Deleting and Organizing Slides
• Formatting Characters, Paragraphs, Text Boxes and Lists
• Proofing Tools
• Working with Different Themes and Layouts
• Adding Tables, Charts, and SmartArt Graphics to Slides
• Delivering a Presentation
• Working in Outlook
• Creating, Sending and Responding to E-mail Messages
• Formatting and Personalizing Messages
• Working with Attachments
• Working with Outlook Folders
• Modifying Contacts and Contact Groups
• Using Outlook Calendar