Technical Report Writing

Course details

Introduction

Whether you're writing reports, proposals, technical reports or manuals, this training course will give you the writing techniques for putting ideas clearly, concisely and persuasively so you can concentrate on your real interest - convincing the reader of the merits of your case.
 
It must be noted that any professional writing in his field of specialization is writing a technical report.
 
Learn how to write reports and proposals that influence readers and get the results that you want. Business reports are your company's main tool to enable and support critical decision-making. If you are proposing a course of action - either within your company or to a client - the report you write will be its best advocate.
 
Our report writing training shows you how to communicate clearly and effectively, use report structures that guide the reader through your writing and bring them to your point of view. Our technical report writing training will show you how to write technical reports that combine readability with technical rigor. Reading and writing reports occupies a considerable amount of working time, particularly for senior staff and yet many professionals lack confidence in their report writing skills.
 
COURSE OBJECTIVES

By the end of the course, every participant will know how to:
§ Analyze your audience and tailor the content to their specific needs.
§ Gather data efficiently and select the relevant information for your readers.
§ Use best practice in structuring your document.
§ Choose words that support your message and don't distract your reader.
§ Assess the best places to use graphics, and choose the right image to support your content.
§ Edit your draft for maximum impact.
 
WHO SHOULD ATTEND

This course has been designed specifically for people who are required to write business reports. It concentrates exclusively on the skills you need to make the writing process easier and the resulting document more effective.
 
COURSE OUTLINE
 
Overview of Technical and Business writing 

• Characteristics of Effective Technical Communication 
  • Accuracy
  • Clarity
  • Conciseness
  • Coherence
  • Appropriateness
  • Readability
  •  
  •  
  • Define the Audience / Recipients
    • Determining your audience
    • Familiarity
    • Education level
    • Cultural background
    • Receptiveness
    • Document purpose
    • Audience Types and Level of Expertise                     
      • Writing for Experts
      • Writing for Technicians
      • Writing for Managers
      • Writing for Laypersons
      • Writing for a Mixed Audience

 

• Establish Your Purpose and the Delivery Medium
  • Introducing possible purposes
  • Introducing possible types (Performance - Incidents - Proposals)
  • Determining your purpose
  • Choosing the medium

 

• Organize the Structure
  • Planning your writing
  • Develop a timeline
  • Create a statement of purpose
  • Decide on an organizational style
  • Compose an outline
  • Draft the document

 

• Illustrations, Visual Aids and statistical presentation
  • Why do we use Illustrations
  • Illustration types
  • Guidelines for choosing and using Illustrations
  • A view of use of Statistics in technical documents

 

• Attitudes in writing:
  • Assertive versus Aggressive and Passive
  • Constructive Disagreement

 

• Document Options
• Spectrum of technical documents in industry
• Document Hierarchy
• Preparing a Technical Document 
• Practical example
• Special types of documents

 

• Document preparation check list
  • Check list example
  • A check list based on the course

  Document evaluation / development exercises 

1. General and very useful notes       

Updated on 10 February, 2023