Organizing and Attending Effecitve Business Meetings

Course details

Course overview:
Conducting effective and productive meetings can make a lot of difference organization's performance especially since time and resources required to conduct meetings are often limited. Our proven training program equips the participants with all the skills and qualities along with practical experience, to effectively organize and contribute towards efficient and productive meetings. The following topics are covered:
 
Module1: Introduction to meeting process
Identifying the purpose of the meeting and when it is warranted.
Identifying different type of costs(including non-financial) involved in organizing and conducting a meeting
The 6 different types of meeting
Discussion of the following: attendees, chair, the agenda and the minutes
Identifying the Roles and responsibilities of attendees and the chair
Module 2: Effective Planning and preparation
The 5 Wh-questions for meeting planning
Setting the objectives and outcomes of meeting
The check list, Sending notifications, Minutes taking, and Feedback taking
Tips for short meetings
Role of technology and its effective usage in a meeting.
Module 3: Effective participation and Controlling of a meeting
Timekeeping and Dealing with delays and disruptions
Identifying negative behavior and dealing with it
Identifying how organizational culture and regional culture affects the conduct of a meeting
Identifying and interpreting non-verbal communication in a meeting
Tips for effective participation for attendees
Directing a meeting - the chair and the seniors
Module 4: Concluding a Meeting and Follow-up process
Finishing positively
Improving contribution from less active participants
Check for acknowledgment and agree to the next steps
Taking feedback if required.
Post Meeting review
Reporting and minutes distribution
Planning for the next meeting if necessary.
 
Who is it for:
Managers, Secretaries, PAs
Anyone who has to organize or attend meetings in an organization.
 
Objectives:
Understand the need for effective meeting in terms of optimal use of resources
Understand the different types of meetings and procedures involved.
Understand roles attendees assume and the various behavioral patterns they exhibit.
Effective use of Time and Conflict management techniques for productive meetings
Able to plan and prepare for an effective meeting with industry best practices.
Effectively use communication and interpersonal skills to contribute in a meeting
Effectively use communication and interpersonal skills to manage and direct a meeting.
 
Training methodology:
The Training will be delivered in line with the latest adult learning principles.
The training program is highly interactive in nature with training delivered with a combination of lectures, Prezi-presentations, practical examples, activities, role-plays, mock sessions, video presentations, discussions, energizers, Q&A and re-cap sessions etc.
Trainees will be provided with courseware which includes, study material, handouts, and activity sheets etc.
  Updated on 01 December, 2020